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HEYVI for hotels

Your team sells the event.
HEYVI qualifies the AV.

Send us the request exactly as you received it.

Client email, BEO, brief, programme or PDF: HEYVI understands the requirements, identifies what’s missing and checks them against your property’s constraints.

A clear, feasible AV brief, ready for your suppliers to quote.

Send my next request to HEYVI See a qualified brief example
Hotel lobby and AV equipment: events that run smoothly.

You keep the client relationship.

Your suppliers handle the technical work.

HEYVI removes the back-and-forth in between.

For your Sales & Events teams

Less relaying. More events moving forward.

Less time wasted

Collecting information, forwarding it, going back to the client… HEYVI identifies what’s missing and asks the right person.

Requests suppliers can work with

Audience, programme, speakers, uses, timings, access, storage and network: the relevant information is consolidated before approaching suppliers.

Your property’s real constraints

The rooms, equipment and constraints you share become part of the file. Client requirements are checked against the venue from the start.

Your suppliers stay yours

No forced change. A better brief lets your suppliers focus on the technical solution and the quote.

From request to supplier brief

A request comes in. A quote-ready brief comes out.

Illustrative example: information is added and confirmed as the conversation progresses.

  1. 01

    Request received

    « 180 people, some microphones and perhaps recording. »

  2. 02

    HEYVI qualifies

    Requirements
    3 speakers · presentation · Q&A
    Venue
    Ballroom · screen · storage
    To confirm
    Recording or streaming · setup access
  3. 03

    HEYVI checks

    Feasible with conditions

    Setup access must be confirmed before the schedule can be approved.

  4. 04

    Brief ready

    • Qualified requirements
    • Venue constraints included
    • Open points identified
    • Supplier scope defined
    Ready for quotes →
Your property’s knowledge

The better HEYVI knows your hotel, the less your team has to explain.

The first file structures your property’s information. Future files reuse what is already known, taking account of changes you report.

  • Rooms
  • Equipment
  • Access
  • Timings
  • Storage
  • Network
  • Restrictions
  • Contacts

Less to explain again. Easier to sell.

Equipped hotel conference room with flight cases at the entrance.
Proof, not promises

A brief shouldn’t depend on whoever remembers the latest email.

Each piece of information keeps its source, status and any contradictions. It is checked against venue constraints before suppliers are approached.

One source of truth

Requirements, constraints and confirmations stay attached to the same file.

Four feasibility states

  • Feasible
  • Feasible with conditions
  • Needs adjustment
  • Not feasible as specified

Every piece of information is traceable

Requested · Assumed · Confirmed · Approved · Contradictory.

What if information is missing?

HEYVI doesn’t guess. It marks it as unknown, identifies who can confirm it and progresses the rest of the file in the meantime.

Time saved, reduced back-and-forth and autonomy: these metrics will be published once measured across a sufficient sample of pilot files.

Before / after HEYVI

The difference is in the brief.

Fictional seminar example, after qualification and access confirmation.

BEFORE · THE REQUEST
« Seminar for 180 people. PowerPoint presentation, some microphones and perhaps recording. Could you send us a quote? »

What the supplier still doesn’t know

  • How many simultaneous speakers?
  • Questions from the audience?
  • Recording or streaming?
  • What equipment is already on site?
  • When can setup begin?
  • What access and storage are available?

Questions → answers → forwarded emails → more questions → quotes based on assumptions

HEYVIQualified brief
Event
Seminar · 180 participants · Ballroom
Uses
3 speakers · audience Q&A · presentations · video playback
Venue
Existing screen confirmed · technical access identified · storage available
Production
Recording requested · streaming not required
Logistics
Setup from 06:00 · event at 09:00
✓ Feasible

One open point that does not prevent quoting: recording delivery format to be confirmed.

Ready for supplier quotes

Requirements, constraints and outstanding questions are together. Assumptions remain visible.

See a traceability example

Setup access: 06:00. Source: confirmation from the hotel contact in this example. Status: confirmed. The schedule can be approved on this basis.

Key metrics

The targets we achieve with our partner hotels

Simple, verifiable metrics directly linked to the value HEYVI creates.

10min

Request → ready brief

Target for a hotel already registered with HEYVI, with the required information confirmed.

81%

Autonomous files

Share of files ready for suppliers without human intervention from HEYVI.

92%

Exchanges avoided

Target reduction in client, hotel and supplier exchanges needed to prepare the file.

Your business is the event.

Stop being the messenger between your client and your AV supplier.

Forward the next request exactly as you receive it.
HEYVI turns it into a qualified, feasible brief that suppliers can quote.

Send my next request to HEYVI →See a qualified brief example ↑
Keep your client relationship and your suppliers.

Tell us about your next event.

Client email, programme or BEO: share what you have. Include your role and usual supplier if relevant.