Say it once. We handle the rest.
FRSign up

You have an event to pull off,
not microphones to count.

Describe what you need. Heyvi qualifies the brief, checks feasibility and coordinates what comes next.

Free. No commitment.Taken in hand within 5 min.

One last step

Your details, so we can get back to you.

No text, attachments only.

Free. No commitment.

New message
10 files, 25 MB total

Nothing is confirmed until our partners have checked it.

We take care of

  • Technical brief qualification
  • Feasibility study
  • All exchanges in one place
  • 24/7 technical orchestration

15 years of experience and over 5,000 events delivered by us and our operators.

And events for
SiemensSEBTerumoEAACIDassault SystèmesTietoevryCLSSaint-GobainFTI ConsultingFresenius KabiShiseidoTotalEnergiesMicroVentionCaisse d'ÉpargneChubbChiesiAmadeusVarnish SoftwareEIMUEFARocheCiscoUBSEYSanofiBayerBarclaysAS Monaco

We take care of

  • Technical brief qualification
  • Feasibility study
  • All exchanges in one place
  • 24/7 technical orchestration
How it works

You tell us what you need.
We take care of the rest.

No need to master audiovisual. Heyvi turns your need into a concrete solution, brings in the right professionals and coordinates delivery.

01Your part

You tell us

A date, a venue, an idea. Even if not everything is settled yet, we can get started.

02Heyvi's part

We find the right solution

We define the needs, consult the right professionals and prepare your proposal.

03Your part

You decide

A clear proposal, a controlled budget. You approve, nothing is imposed on you.

04Heyvi's part

We take care of the rest

Equipment, crews, set-up, coordination. Heyvi runs the audiovisual right up to your event.

Your back-and-forths, without counting. Every exchange with the venue, your partners and your client is tracked in the same file.

  • Tracked in real time
  • Shared between parties
  • Unlimited

A time changes.
Heyvi thinks through the consequences.

One email is enough to change an event. Heyvi detects the changes, checks their impact and helps keep everyone on the same page.

Hôtel Bellevue 10:24

New message

Hello,
Attendee welcome has finally been moved to 8am (instead of 9am).

Kind regards,

Heyvi spots the change
File · Annual convention● In progress
Change detectedAttendee welcome: 9am → 8am
3 items affectedHeyvi has identified the consequences and launches the necessary actions.
ItemBeforeAfterImpactStatusHeyvi action
Attendee welcome9h8hCrew arrival to bring forward● To confirmConfirmation request sent to the hotel
Set-up access8h7hEarlier opening requested from the venue● In progressMessage sent to the venue for approval
Technical crews8h307h30Technician hours to adjust● In progressNotification sent to the supplier
Welcome screenNot neededNeededAdd a screen in the lobby● To reviewProposal being prepared
Number of attendees126126None● AlignedNo action-

Illustrative example.

Without HeyviThree versions of the same event.

Scattered emails. Forgotten changes. Surprises on the day.

Emails, messages and files scattered around the same event, with unanswered questions.
With HeyviOne file. Everyone aligned.

Changes are detected, inconsistencies flagged and decisions tracked.

Files › Annual convention

File · Convention

Annual convention, Hôtel Bellevue

12 AprilHôtel Bellevue, Paris126 attendees● In progress

ShareTracking example
Update detectedA new email from the hotel

Attendee welcome: 9 h → 8 h

Heyvi checks the impact on the other items and launches the necessary clarifications.

6points tracked

›

3aligned

›

2to confirm

›

1mismatch detected

›

File points

Compare versions⋮
Key pointClient(your brief)Venue(Hôtel Bellevue)Supplier(Production Live)StatusHeyvi action
Attendee welcome9 h8 h9 h● MismatchAsk the hotel to confirm⋯
Number of speakers222● AlignedNone⋯
Number of attendees126126126● AlignedNone⋯
Video recordingYesYesNot mentioned● To confirmAsk the supplier to confirm⋯
Set-up accessNot provided6 h6 h● PartialAsk the client to confirm⋯
On-site screenNot neededAvailableAvailable● AlignedNothing to add⋯
Heyvi understands what the change implies

Moving attendee welcome by an hour affects the welcome crews, set-up times and equipment availability. Heyvi identifies the items concerned and makes sure every stakeholder is aligned.

Clarification in progress

Confirmation requested from the hotel on the new welcome time and the impact on set-up access.

See the clarification ↗

Heyvi analysisIA⋮

The time change affects logistics, crews and equipment. Here are the actions under way.

  1. 1
    Change detected

    Hotel email analysed. Attendee welcome: 9am → 8am.

  2. 2
    Impacts identified

    3 items affected: technical crews, set-up access, installation slot.

  3. 3
    Actions launched

    Messages sent to the parties concerned (hotel, supplier, client).

  4. 4
    Real-time tracking

    You are notified of replies and next steps.

Linked documents

  • Hotel emailReceived 10 April
  • Client briefVersion of 2 April
  • Supplier quoteVersion of 3 April
See all documents (3) ›

Without Heyvi: scattered emails, contradicting information, things forgotten and decisions lost.

With Heyvi: a single source of truth, changes tracked and decisions recorded.

What you send. What you get back.

Four typical requests, among those we handle.

Agency

Three-day seminar in a hotel

You send
The agenda, the date, the venue and the headcount.
You get
An AV set-up suited to each room, comparable quotes and coordination up to the day.
Hotel

Your client asks about AV

You send
The client's request and the room name.
You get
A technical solution suited to the venue, with a single point of contact from then on.
Company

Premium client evening

You send
A date, a venue and the feel you want.
You get
A sound, lighting and video proposal with a clear budget and crews to deliver it.
International

Conference in France

You send
Your request, written in English.
You get
Support in English, from preparation to local coordination.

Your need looks like none of these examples?That's exactly why we're here.

For agencies

Your events are multiplying.
Your complications don’t have to.

A clear AV file for every event. Heyvi helps you prepare, organise and track your audiovisual needs. Free to start.

Free

One well-prepared event.

1active file

Free

One event at a time, for as long as you like.

  • Needs qualification
  • Missing information flagged
  • Venue constraints taken into account
  • Structured AV brief
  • No time limit

No commitment

Agency

All your AV activity in one place.

∞unlimited active files

119 €excl. VAT / month

When five files are no longer enough.

  • Everything in Pro
  • Multi-user
  • Overview of all open files
  • Team and permission management
  • Activity reporting

No commitment

The audiovisual service, always availableFrom brief to delivery, our teams handle the AV.Heyvi sourcing is available with every plan, under a separate mandate.
  • The right professionals
  • Compared proposals
  • Coordination up to the day

AV that no longer holds up your reply.

Heyvi fits into the way you already work.

Hotels

Hand us the technical questions from your event clients. You keep the client relationship and your commercial decisions.

  • Free for hotels
  • Room constraints taken into account from the start
  • Fewer back-and-forths for your teams

AV partners

Receive qualified requests with a clear brief. The partner remains responsible for technical delivery.

  • No subscription to access the service
  • One single, up-to-date file
  • Fewer questions to chase

You keep the relationship. Heyvi smooths out the AV. Less friction, faster answers, and events that move forward.

  • Faster answers
  • Clearer briefs
  • Fewer back-and-forths
You have better things to do than count microphones.