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Annual convention, Hôtel Bellevue
12 AprilHôtel Bellevue, Paris126 attendees● In progress
Update detectedA new email from the hotel
Attendee welcome: 9 h → 8 h
Heyvi checks the impact on the other items and launches the necessary clarifications.
File points
Compare versions⋮| Key point | Client(your brief) | Venue(Hôtel Bellevue) | Supplier(Production Live) | Status | Heyvi action | |
|---|
| Attendee welcome | 9 h | 8 h | 9 h | ● Mismatch | Ask the hotel to confirm | ⋯ |
| Number of speakers | 2 | 2 | 2 | ● Aligned | None | ⋯ |
| Number of attendees | 126 | 126 | 126 | ● Aligned | None | ⋯ |
| Video recording | Yes | Yes | Not mentioned | ● To confirm | Ask the supplier to confirm | ⋯ |
| Set-up access | Not provided | 6 h | 6 h | ● Partial | Ask the client to confirm | ⋯ |
| On-site screen | Not needed | Available | Available | ● Aligned | Nothing to add | ⋯ |
Heyvi understands what the change impliesMoving attendee welcome by an hour affects the welcome crews, set-up times and equipment availability. Heyvi identifies the items concerned and makes sure every stakeholder is aligned.
Clarification in progressConfirmation requested from the hotel on the new welcome time and the impact on set-up access.
See the clarification ↗ Heyvi analysisIA⋮
The time change affects logistics, crews and equipment. Here are the actions under way.
- 1
Change detectedHotel email analysed. Attendee welcome: 9am → 8am.
- 2
Impacts identified3 items affected: technical crews, set-up access, installation slot.
- 3
Actions launchedMessages sent to the parties concerned (hotel, supplier, client).
- 4
Real-time trackingYou are notified of replies and next steps.
Linked documents
- Hotel emailReceived 10 April
- Client briefVersion of 2 April
- Supplier quoteVersion of 3 April
See all documents (3) ›Without Heyvi: scattered emails, contradicting information, things forgotten and decisions lost.
With Heyvi: a single source of truth, changes tracked and decisions recorded.